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MAY – JUNE 2022 | VIRTUAL
This virtual, six-session* institute is specifically designed for those in technical assistance (TA) roles, including coaches, mentors, and consultants, who support family child care providers in improving their business and professional practices. The Transformative TA Institute is focused on how to use the Business Administration Scale for Family Child Care (BAS) as a tool for providing technical assistance.
*Optional Overview of the BAS | May 3, 2022| 10:00 a.m. – 12:00 p.m., CT
An optional two-hour pre-Institute session will be available on May 3, 2022 (10:00 am – 12:00 pm, CT) to provide an overview of the BAS participants with limited experience with the tool. If you have not been trained to reliability on the tool, or have not used the BAS extensively, this session is a necessary foundation for the Transformative TA Institute. There is no additional charge to attend.
Session 1 | Wednesday, May 4, 2022 | 10:00 a.m. – 2:00 p.m., CT
- Critical Components of Technical Assistance for Family Child Care
Knowing where to begin and what steps to follow when helping family child care providers improve their business and professional practices can be challenging, yet we know family child care programs cannot be sustained without these practices in place. This session will provide an introduction to technical assistance roles, examine the unique features of family child care, explain the importance of individualizing TA to meet the needs of providers, demonstrate how TA can support program sustainability and provider longevity, identify the components of transformational TA, and explore the six steps in the coaching process.
Session 2 | Friday | Friday, May 6 | 10:00 a.m. – 2:00 p.m., CT
- Key Concepts for Coaching with the BAS
Understanding how to conduct a formal BAS assessment and knowing how to use the BAS for technical assistance require different skill sets. This session will provide a brief overview of the BAS and will focus on key concepts for those in technical assistance roles. Strategies for addressing provider concerns, explaining indicators of quality and research design aspects, and supporting providers in decision-making will be highlighted. This session will set the tone for providing a deep dive into the following BAS topic areas: fiscal management and recordkeeping, contracts, handbooks and risk management plans, and family partnership and engagement.
Session 3 | Wednesday, May 18, 2022 | 10:00 a.m. – 2:00 p.m., CT
- Put It In Writing: What Belongs in a Family Child Care Contract and Handbook
Contracts and handbooks are two of the most important documents a family child care provider can have; however, providers often struggle with creating and organizing these documents. Using best practices from the BAS as a guide, this session provides the fundamental elements of each document and discusses strategies for coaching providers in creating, updating, and implementing important program policies. Participants will learn the key elements of contracts and handbooks and how to support providers as they organize each document in a way that will protect their business and help bridge communication between them and the families they serve.
Session 4 | Friday, May 20, 2022 | 10:00 a.m. – 2:00 p.m., CT
- Accidents Happen, Why Risk It?
The uniqueness of family child care offers many rewards; unfortunately, caring for children in the home also comes with many risks. Having a solid risk management plan in place is one of the best ways for a provider to protect their business and keep the children and families they serve safe. In this session, participants will be introduced to some of the major risks providers face when operating a family child care program in the home and will explore policies and procedures to help them reduce and mitigate those risks. Using the BAS as a guide, participants will learn strategies for assisting providers in risk assessment and the development of a comprehensive risk management plan.
Session 5 | Wednesday, June, 1 2022 | 10:00 a.m. – 2:00 p.m., CT
- Making Dollars and Sense, Part 1
One of the most critical, but often disliked, parts of running a successful family child care program is having sound fiscal management practices in place. Lack of skill and discomfort in this area can have a devastating effect on the success of the family child care business. Further, coaches often struggle when trying to help providers with financial tasks such as creating a budget, guiding them on recordkeeping needs, and understanding and claiming the appropriate tax deductions associated with the business use of the home. This session includes reflections on personal and emotional relationships with money, an introduction to financial literacy, an overview of money management, and hands-on practice analyzing family child care budgets. Using best practices from the BAS as a guide, participants will learn how to support providers by improving the financial health and sustainability of their businesses.
Session 6 | Friday, June 3, 2022 | 10:00 a.m. – 2:00 p.m., CT
- Making Dollars and Sense, Part 2
Building on the previous session, Part 2 of Making Dollars and Sense involves a deep dive into the connection between recordkeeping and tax benefits of family child care. Participants will explore the rationale and methods for tracking finances, food, and hours. Further, participants will learn about the components of, calculation, and application of Time-Space Percentage for tax deductions—arguably one of the most important numbers for a family child care program.